Administrative Assistant/Receptionist (Remote)

Responsibilities include but are not limited to: ? Acts as a receptionist by greeting guests and maintaining reception area. ? Answers telephone calls, emails, customer requests, and stock queries... ? Responds to inquiries from HR, Payroll, Accounting, Marketing, IT, IS, and the executives at Corporate. Forwards all Payroll and/or Human Resources questions or matters to Corporate. ? Coordination of travel arrangements and any related documents for technicians. ? Maintain and update files, internal records, spreadsheets, reports, and correspondence. ? Data entry into Solomon database, processes sales inquiry logs and work orders. ? Coordinate distribution of incoming/outgoing mail, handle shipping requirements of the depot. ? Process weekly billing invoices and remit to customer per their instructions. ? Process expense reports, maintain internal logs for paid time off (vacation/sick), and daily time reports for service engineers. ? Prepare biweekly timesheet for supervisors? approval review and submit to Payroll. ? Receive and fill orders; issue equipment, parts and/or supplies. ? Assigns service kits to technicians, verifies inventory used and returned, and maintains all related records. ? Contacts OEM and distributors via telephone, fax and/or e-mail to obtain availability and prices of needed equipment parts, or materials. ? Verifies goods received against purchase orders and/or requisitions to ensure completeness. ? Other duties as assigned. Administrative Assistant Qualifications: ? Completion of High School at minimum, Associate degree preferred. ? 2 Years Office Administration experience ? Adept at multi-tasking and works well under pressure. ? Computer proficiency in Microsoft Office including Excel and Word. ? Professional appearance, punctual, and maintains confidentiality. ? Excellent phone etiquette, verbal, and written skills ? Exceptional organizational skills and commitment to meeting deadlines. ? Valid drivers license and reliable transportation required. Benefits: ? 401(k) ? 401(k) matching ? Dental insurance ? Employee assistance program ? Flexible schedule ? Health insurance ? Health savings account ? Life insurance ? Paid time off ? Tuition reimbursement ? Vision insurance Powered by JazzHR GdQ4RaftjE

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